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HSE Verification - New to the HSE or Changed Roles? Account Verification for HSE Staff on HSeLanD

Updated

New to the HSE?

If you already have a HSeLanD account, there is no need to create a new one.  Your existing account can be updated to reflect your new role.

If you have not yet registered for HSeLanD, see How do I create a HSeLanD account?

If you are a new starter, your employment details may not yet be available on SAP, and you may be waiting for your personnel number.

While your information is being processed, you can access HSeLanD using Guest Access.

Once your personnel number becomes available and your employment details have been updated on SAP, return to HSeLanD and complete HSE Verification.

If you are unsure about the status of your personnel number, please check with your line manager.

Using Guest Access

Guest Access allows learners to access HSeLanD while waiting for their employment details to become available on SAP.

To use Guest Access:

  1. In HSeLanD, you can edit or select your work location (e.g. Acute Hospital, HSE Community Services, HSE Centre, National Services and Schemes) when registering or editing your profile.
  2. Enter 00000000 (eight zeros) when prompted for your personnel number.
  3. Enter 01/01/2000 when prompted for date of birth.
  4. Select Guest Access when the option appears.
  5. Continue with the registration or verification process.

Guest Access is available for up to eight weeks. Once your line manager confirms that your employment details have been updated on SAP, you should proceed with HSE Verification. You will be prompted on all subsequent logins to HSeLanD to verify your account (update your personnel number and date of birth) until you have successfully verified.

How to Complete HSE Verification once you have your Personnel Number

  1. Sign in to HSeLanD.
  2. Follow the verification prompts.
  3. Enter your personnel number.
  4. Confirm your details.
  5. Submit your verification request.

If the information entered matches your SAP record, your account will be verified successfully.

Have You Changed Roles?

If you have moved to a new role, service, department or location within the HSE, you should continue to use your existing HSeLanD account.

Do not create a new HSeLanD account.

Using the same account ensures that:

  • Your learning history is retained.
  • Previously completed learning remains available.
  • Your certificates remain in one place.
  • Your PDP and professional development records are maintained.

If you have been assigned a new personnel number, or your employment details have changed, you may need to complete HSE Verification to ensure your HSeLanD account remains matched to your current employment record.

If your updated details are not yet available on SAP, you can continue to use Guest Access until HSE Verification can be completed.

If you need to amend your details within HSeLanD, see Update your HSeLanD profile.

Frequently Asked Questions

I am new to the HSE and do not have a personnel number yet. Can I still access HSeLanD?

Yes. You can use Guest Access by entering 00000000 (eight zeros) when prompted for your personnel number. Enter 01/01/2000 when prompted for date of birth.

My personnel number is not recognised during HSE Verification. What should I do?

Speak with your line manager and ask them to confirm that your employment details have been processed and are available on SAP. Please also ask your line manager to confirm that the personnel number, date of birth and employment details recorded on SAP match the information being entered during HSE Verification before attempting verification again.

I have been issued with a personnel number but cannot complete HSE Verification.

Ask your line manager to confirm that your employment details have been processed on SAP and that the information recorded on SAP matches the information being entered during HSE Verification.

I have changed roles and am waiting for a new personnel number. Can I still use HSeLanD?

Yes. Continue using your existing HSeLanD account and use Guest Access if required until your updated details become available on SAP.

How long can I use Guest Access?

Guest Access is available for up to eight weeks while your employment details are being processed on SAP.

Do I need to create a new HSeLanD account if I change roles?

No. You should continue to use your existing HSeLanD account.

What is Account Verification for HSE staff on HSeLanD? 

Account Verification is the process of matching your HSeLanD account to your HSE SAP record. SAP HR is the HSE’s Human Resource system that holds employee records, including information such as your Mandatory Training compliance status.

I can no longer access my HSeLanD account.

Use the Account Recovery User Guide to regain access to your account, reset your password, unlock your account or update your Multi-factor Authentication (MFA) methods.

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Need Further Help?

Your line manager should be your first point of contact for questions relating to:

  • Personnel numbers
  • Employment details held on SAP
  • Changes of role
  • New starter onboarding

If your line manager has confirmed that your SAP record is correct and you are still unable to complete HSE Verification, please submit a support request.

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